1. APPLICATION PROCESS
• Each individual 18 years of age or older who will reside in the dwelling must complete a separate application and pay the required screening fee.
• Applications are processed in the order received in accordance with the City of Portland’s Fair Access in Renting (FAIR) Ordinance.
• Incomplete applications will not be processed.
• Applications containing false, misleading, or materially incomplete information will be denied.
• Processing time is typically 1–3 business days.
• A consumer report may be obtained as part of the screening process. Applicants denied based on consumer report information will receive a written adverse action notice in accordance with federal law.
2. ORDER OF PROCESSING
• Applications are reviewed strictly in the order received.
• The first completed application that meets all screening criteria will be approved.
• If an applicant does not meet the criteria, the next completed application in order will be processed.
3. INCOME REQUIREMENTS
• Household gross monthly income must equal or exceed 2.5 times the monthly rent.
• Income must be from a lawful, verifiable source.
Qualifying Income Sources Include:
◦ Wages and salary
◦ Self-employment income
◦ Retirement income
◦ Disability benefits
◦ Child support or alimony
◦ Housing vouchers and rental assistance
◦ Other lawful income
• Rental assistance and third-party housing subsidies are included as income for qualification purposes.
• Applicants utilizing rental assistance will not be subject to different income standards.
4. CREDIT STANDARDS
• Credit history must demonstrate financial responsibility.
Standard Approval
◦ Minimum Credit Score: 600 or above
Conditional Approval
◦ Credit Score Range: 580–599
◦ May qualify with an additional security deposit or approved guarantor, where permitted by law.
Denial
◦ Credit Score: Below 580
The Following Will NOT Be Considered Grounds for Automatic Denial:
◦ Medical debt
◦ Paid collections
◦ Dismissed or resolved adverse items
The Following May Result in Denial:
◦ Outstanding landlord debt
◦ Open housing-related collections
◦ Active unpaid judgments
5. RENTAL HISTORY REQUIREMENTS
• Applicant must demonstrate satisfactory rental history for the previous five (5) years.
Grounds for Denial Include:
◦ Pattern of late rental payments
◦ Unpaid rent balances
◦ Lease violations
◦ Documented property damage beyond normal wear and tear
◦ Prior tenancy that resulted in unpaid charges
◦ A documented pattern of repeated late payments
6. EVICTION HISTORY
• Applicants with eviction judgments within the past three (3) years may be denied, subject to Portland FAIR limitations.
• If an eviction falls within the lookback period, the applicant will be provided any required mitigation opportunity consistent with Portland law.
7. CRIMINAL HISTORY SCREENING
• Criminal screening is conducted in accordance with Portland FAIR requirements.
The Following Will NOT Be Considered:
◦ Arrests not resulting in conviction
◦ Dismissed charges
◦ Convictions older than seven (7) years
◦ Non-violent misdemeanor convictions older than three (3) years
• Applicants denied based on criminal history will receive required written notice and an opportunity for
mitigation, if applicable.
8. OCCUPANCY STANDARDS
• Occupancy is limited to two (2) persons per bedroom unless otherwise required by applicable law.
9. SMOKING POLICY
• Smoking is prohibited inside the dwelling unit and any enclosed common areas.
• Smoking status is not used as a screening criterion; this is a lease enforcement matter.
10. DEPOSIT TO HOLD
• Upon approval, a Deposit to Hold equal to one (1) month’s rent must be paid within 48 hours to secure the unit.
• Maximum hold period: 14 calendar days
• The Deposit to Hold transfers to the security deposit upon lease execution.
The Deposit to Hold May Be Forfeited If:
◦ Applicant withdraws after approval
◦ Applicant fails to execute the lease
◦ Applicant fails to complete move-in requirements
The Deposit to Hold Will Be Refunded If:
◦ Application is denied
◦ Landlord withdraws the offer
◦ Rental assistance program denies tenancy through no fault of the applicant
11. MOVE-IN REQUIREMENTS
Prior to occupancy, all of the following must be completed:
• Security deposit paid in full
• First month’s rent paid in full
• Utilities transferred to tenant’s name
• Lease signed by all parties
12. THIRD-PARTY RENTAL ASSISTANCE POLICY
• Applicants utilizing housing vouchers or other third-party rental assistance programs will be processed in the same manner as all applicants.
Upon Approval, the Following Are Required:
◦ Applicant must submit all required rental assistance documentation (including RFTA or equivalent) within 3 business days of approval.
◦ The rental assistance agency must complete reasonable rent review and required inspection within 21 calendar days of approval.
• If required documentation is not submitted within the stated timeframe, or if inspection does not pass and cannot be remedied within a reasonable period, approval may be withdrawn and the next qualified applicant in order may be processed.
• This policy applies equally to all third-party payor arrangements.
13. EQUAL HOUSING OPPORTUNITY
• Canopy Property Management complies with all federal, state, and local fair housing laws, including the City of Portland’s Fair Access in Renting Ordinance and Oregon source-of-income protections.
Canopy Property Management | City of Portland FAIR Ordinance Compliant